Records, Data security & IG
Published on: 9th February 2022 | Updated on: 19th November 2025
Protecting patient data, systems and networks is vital to safe and effective pharmacy practice. This section brings together key guidance and tools to help pharmacy teams manage electronic health records (EHRs), meet NHS data protection requirements (including the Data Security and Protection Toolkit (DSPTK)), and strengthen cyber security.
Record systems
Record integrations
Record policy and lists
NHS Data Security and Protection Toolkit
All NHS service providers, including community pharmacy owners, must complete the Data Security and Protection Toolkit (DSPTK) annually to confirm their systems and procedures meet NHS standards.
Visit the guidance: Data Security and Protection Toolkit (DSPTK)
Data Security
Our Data Security & IG hub includes practical guidance to help pharmacy teams protect patient data and stay compliant.
A–Z of data security topic pages
Explore our full list of guidance pages to help you manage data securely and confidently in your pharmacy:
- Access control methods (e.g. passwords)
- Antivirus
- Backups
- CIS2 (authentication for health and care professionals)
- Cyber and technical security advice: how to prevent and respond to data and cyber threats
- Data handling, record keeping and disposal
- Data quality
- Data Security and Protection Toolkit (DSPTK)
- DSPTK FAQS factsheet (or webpage)
- DSPTK HQ batch submission feature (step-by-step guide)
- DSPTK HQ batch submission feature (factsheet)
- GDPR and workbook
- Fax usage
- Mobile messaging
- Mobile device usage and ‘bring your own device’ policy
- National data opt-out system for patients (for data processing for planning/research)
- NHS login – a patient authentication system used by the NHS App and other apps to reduce the number of logins/accounts needed
- Opt-out
- Remote consultations
- Roles (e.g. IG lead)
- Routers
- Smartcards
- System settings and IT updates
- Templates
- Ten steps to help improve data and cyber security within your pharmacy (factsheet)
- Top tips and case studies
- Training
- Windows versions guidance
For more information on this topic please email it@cpe.org.uk




























