Reminder: Submit your end of month FP34Cs by the 5th for earlier advance payments

Community Pharmacy England would like to remind pharmacy teams of the importance of submitting the FP34C declaration through the Manage Your Service (MYS) portal no later than the 5th of each month (or the 6th where a bank holiday occurs during the first five days of the month) following that in which supply was made.

This reminder follows data shared by the NHS Business Services Authority (NHSBSA) which shows that so far in 2023, approximately 250 pharmacies on average submitted their FP34C declaration late via MYS each month i.e. after the 5th (or 6th where applicable due to bank holidays). 

Each month, over 10,700 pharmacies declare their FP34C submission figures on time to benefit from earlier advance payments on or around the 11th of the month (usually four working days after the submission deadline). Pharmacies who submit their FP34C declaration late will NOT receive any earlier advance payments and instead, will receive advance payments in accordance with the normal payment timetable i.e. on or around the 1st of the month following submission. The FP34C submission cut-off dates for normal advance payments are published on the NHSBSA’s website.

If the FP34C submission document and prescription bundle is received very late by the NHSBSA (usually after the 20th of each month), community pharmacy owners will not receive any advance payment but instead will only receive the final reconciliation payment. The NHSBSA may also apply an administrative charge of £25 for late submission of prescription forms.

Community Pharmacy England’s briefing titled ‘Administrative charges for late submission of prescription forms‘ provides guidance for pharmacy teams on correct end of month submission processes and information regarding how the £25 deduction for late submissions is administered by the NHSBSA.